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This includes published material with a significant provenance, extensive annotations or other unique features contributing to original research Donors wishing to deposit large collections of published material may be referred to the main Library. A copy of the Special Collection Reading Room Regulations is available on the Library website, in the Reading Room itself and on application to the Archives and Special Collections department via docenquiry soas. The National Archives has an interest in cable coverage of all congressional committee hearings. SOAS has excellent storage facilities for the majority of archives and we hold collections in many formats and media. However, records created within the last 10 years will not normally be accepted unless the individual concerned has died, or the collection is about to be disposed of altogether. Finding aids may be required with deposits where bulk is likely to render the documents otherwise inaccessible until processed. The National Archives has been historically identified with the preservation of American newsreels, which remain the cornerstone of its motion picture gift collections. Once selected and accessioned, archives and manuscripts will be preserved permanently in accordance with the agreement signed with the donor or depositor. Some recorded interviews or speeches by congressional leaders and other government leaders carried on cable may be of interest if the interviews or speeches are recorded in their entirety and meet other tests of permanent research value. Recordings of briefings and conference proceedings relating to policy issues also may be of interest.

  • Gift Collection Acquisition Policy National Archives
  • Our policies The National Archives

  • This policy is an update of our previous Acquisition and Disposition Strategy. It sets out which records we will and will not collect from public records bodies. We collect records to fulfil our responsibilities as outlined in the Public Records Act. This requires bodies responsible for public records (public records bodies for​.

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    The checklist below shows the categories of information which archive custodians should consider including in any archive collection policy statement that is.
    The Library collection at The National Archives contains published works from the 16th century onwards that aid interpretation, use and preservation of our records. The outtakes or unaired footage may contain more valuable information than the edited footage put on the air. To this end, we do not normally acquire material created by foreign nationals overseas, nor archives and manuscripts that would be more appropriately held by other record repositories both within the UK and overseas.

    Copies or facsimiles We do not usually accept collections that comprise wholly or largely photocopies or facsimiles of original material, except in exceptional circumstances, eg where the whereabouts of the original is now unknown, or where it is known to have been destroyed and no other version exists.

    Gift Collection Acquisition Policy National Archives

    While photocopying or scanning is not allowed for preservation reasons, readers may take photographs using cameras or telephones for reference purposes only. Archives requiring long closure periods Archives requiring restricted access for a lengthy period of time, eg confidential or personnel files, will not normally be accepted, although one or two files requiring restricted access within a larger collection will be accepted.

    As a matter of policy, audiovisual coverage is defined in its broadest sense to include not only records of the activities of agencies and officials but also documentation of the impact and the reporting in newsreels, radio, and television of their programs and decisions.

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    Newsreels dated before are most desired because of their rarity and because they will complement other series of newsreels in the National Archives.

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    Archives created by foreign nationals or institutions relating to their own countries We respect the principles of archival integrity and this means that we must satisfy ourselves that SOAS is the appropriate place to deposit each archive collection that is offered to the School.

    Roosevelt had to be restored from fragments of newsreel and radio coverage.

    General Information Leaflet (GIL) 34 National Archives Gift Collection Acquisition Policy: Motion Pictures and Sound and Video Recordings.

    The acquisition policy of the National Archives has been approved under the and decisions of the Consultative Board of the National. Coll. & Acqu. Collection. & Acquisition.

    Policy.

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    Parliamentary. Archives. and therefore fall under the control of the National Archives at.

    Kew. • Records which​.
    Donations from these years will be welcome. The National Archives has an interest in cable coverage of all congressional committee hearings. Ensuring the Permanent Preservation of the Archives Once selected and accessioned, archives and manuscripts will be preserved permanently in accordance with the agreement signed with the donor or depositor.

    Sound Recordings of Government Radio Programs, Motion picture, videotape, or sound recording productions utilizing National Archives audiovisual holdings.

    A copy of all newly-released finding aids will be sent to the National Advisory Services at The National Archives for incorporation in the National Register of Archives. This may be for the following reasons: Material has been acquired by SOAS in the past which belongs more properly with records in another repository, in which case they may be transferred there with the consent of the owner where necessary and with the knowledge of both governing bodies, subject to any relevant statutory provisions being observed Duplicate, ephemeral or non-archival material which in the past has been incorrectly deemed suitable for permanent preservation Non-archival material eg books currently stored in the archives which should either be in the main Library or held off-site.

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    Archives that are too recent SOAS does not restrict collections to a particular time period.

    Material acquired in specialist format which is either no longer accessible, eg floppy disks, or poses a threat to itself and other collections, eg nitrate film. Still another area of potential donations in accordance with 44 U.

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    Our policies The National Archives

    By extension, video recordings are also included, since many motion pictures are accessioned in the form of video recordings, and many recordings of current events are now on videotape. Donor support, however, can be a mitigating factor in measuring the concomitant archival workload.

    The SOAS Collection Policy for Archives and Special Collections.

    of the records, the advice of a neutral arbiter such as The National Archives will be taken. The National Archives' “Find an Archive” portal.

    Video: National archives acquisition policy archives Conservation Lab at the National Archives at College Park

    The collections This policy covers the following key archive collection management activities: • Collecting and. The National Archives of the United States selects, preserves, maintains, and facilitates the use of the historical records of the Federal government.

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    The Archivist.
    The Head of Archives and Special Collections must be satisfied that the donor or depositor has proper authority or title to transfer them.

    Sign up About our privacy policy. Where collections are on deposit, their owners may ask for permission before readers can access the material. Operating Assumptions The acceptance of audiovisual materials is based upon the following assumptions: Before the establishment of the National Archives, many early federal audiovisual records were alienated or lost, and the only copies of such records may be in private hands.

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    Sound Recordings of Oral History Interviews.

    The Reading Room is under constant supervision during opening hours. At The National Archives, we are committed to continually improving our environmental performance — to reducing our energy use and our carbon emissions, preventing pollution and reducing our waste streams. The Head of Archives and Special Collections must be satisfied that the donor or depositor has proper authority or title to transfer them. They should not write on or trace directly from any records.

    Roosevelt had to be restored from fragments of newsreel and radio coverage. The Library collection at The National Archives contains published works from the 16th century onwards that aid interpretation, use and preservation of our records.

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    1. Unedited Television News Coverage. By extension, video recordings are also included, since many motion pictures are accessioned in the form of video recordings, and many recordings of current events are now on videotape.

    2. Information on the nature and circumstances of each acquisition will be recorded. The Library collection at The National Archives contains published works from the 16th century onwards that aid interpretation, use and preservation of our records.